Open Records Request

Public Records Information

The Georgia Open Records Act establishes the right to inspect and/or receive public records, excluding those records that are specifically exempted by court order or law.  To inspect and/or receive records, please complete the online form below.  Please be as specific as possible.  A detailed description of the FOIA Guidelines and Procedures is listed in the link below.

After receiving your request, the FOIA (Freedom of Information Act) Coordinator for Gainesville City School System will notify you within three (3) business days if there are records responsive to your request and if the records requested are subject to release (O.C.G.A.§ 50-18-71).  The response will be provided in written format and will be sent via email when possible.

Responses shall include the cost to search, retrieve, copy, redact, and/or supervise inspection of the requested document(s).  The cost represents the hourly wage of each employee who has the skills needed to research and prepare the records for release.

The fee for black & white, letter or legal size copies is $0.10 per page. Other types of documents are charged based upon the expense to reproduce the record.  If applicable, postage costs will be charged to the requester if documents are mailed.  Where fees for certain records are otherwise prescribed by law, such specific fee shall apply.  GCSS will notify the requester of estimated fees if applicable prior to processing the request and may defer search and retrieval of the records until the requester agrees to pay the estimated costs. 

Some records are not readily accessible.  In these instances, a timeline will be provided as to when the records will be available.

Upon submission of your request, a confirmation receipt will be sent to the email address provided in the request.  If you do not receive a confirmation, please resubmit your request or contact the GCSS FOIA Coordinator. 

All Open Records Requests must be submitted to the FOIA Coordinator. For Freedom of Information Act (FOIA) requests or Open Records Requests, please click the link below to submit your request.  For additional information or questions, please contact the Gainesville City School System FOIA Coordinator:

Gainesville City School System
Attn:  Lynn Jones
Communications Coordinator
508 Oak Street 
Gainesville, GA 30501

email:  [email protected]
phone:  770-536-5275

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