New Employees

New Employees

Congratulations on your recommendation for a position with the Gainesville City School System (A Charter School System)!

We are pleased that you have selected Gainesville City School System as your employer of choice. This site was designed to be your one stop location for resources and information essential for new employees. We have streamlined and automated the new hire process and created this website to help inform you about what to expect as a new employee during your first day, week and month of employment. LET’S GET STARTED!


Click On Each Step Below For Detailed Information

STEP 1: COMPLETE PRE-EMPLOYMENT PROCESSES A, B & C BELOW


 Once you have accepted a conditional employment offer, complete the following steps below right away.

A) Complete the New Hire Registration Form:

  1. Click HERE to view the New Hire Registration Form.
  2. Enter requested information and submit form.
  3. You will receive an email with your username and password to your new Employee Self Service account. Note: If submitting after hours, you will receive an email the next business day.
  4. Log into your Employee Self Service account using the link in your email.
  5. Once logged on, complete new hire forms.

 B) Criminal Records Check and Fingerprinting Instructions:

  1. Contact Sherry McElroy’s Office at (770) 536-5275 Ext 5112 to identify yourself as a new employee. She will then notify you of the date to report for fingerprinting. Fingerprinting takes place at the school board office located at 508 Oak Street Gainesville, GA 30501.
  2. Please bring Proof of Identification such as a Passport; OR Driver's License AND Social Security Card. Click here to see list of acceptable documents (pdf document).

adobe icon   Acceptable Documents for Fingerprinting


C) Verification of Work Experience for Salary Credit Guidelines:
 

Previous work experience must be verified for salary purposes. Without verified experience you may be placed at the entry-level salary for your position.

  1. Download the appropriate Verification of Previous Employment form: Verification of Certified Work Experience (pdf document), Verification of Classified/Non-Teaching Experience (pdf document).
  2. Complete Part A of the form.
  3. Send the form off to all previous employers with whom you have related work experience. The form may be sent via email, or printed off and sent via fax or mail.
  4. Your previous employer(s) must return the form to the Human Resources Department to the attention of Gwen Wiley upon completion. Instructions are provided on the form. The form may be returned via email, or printed off and sent via fax or mail. Once received by Human Resources, your prior work experience will be evaluated as it relates to your position, and salary credit will be granted where appropriate.
  5. Certified Salary schedule is located at http://www2.gcssk12.net/assets/gcss-certified-salary-scale-2019-2020_6.26.pdf ; Classified salary schedule is located at http://www2.gcssk12.net/assets/gcss-classified-salary-scale-2019-2020_6.26.pdf
adobe icon   Verification of Employment - Certified
adobe icon
  Verification of Employment - Classified


STEP 2: COMPLETE ON-BOARDING PROCESS THE FIRST WEEK OF EMPLOYMENT


Once you have been approved by the Board, you will be required to complete new hire paperwork. This paperwork is used for a variety of reasons including human resources, payroll and benefits enrollment.


adobe icon   New Employee Checklist


STEP 3: COMPLETE COMPLIANCE DIRECTOR TRAINING


Gainesville City School System (GCSS) utilizes training modules available on the Compliance Director website to provide state-mandated training for school system employees. This training is provided to all new employees, volunteers, mentors, interns, and contractors. Also, this training is required annually at the beginning of the school year for employees only. 

adobe icon   Compliance Director Training Datasheet


STEP 4: ENROLL IN BENEFITS WITHIN THE FIRST 31 DAYS OF EMPLOYMENT


Please visit the 
GCSS Benefits webpage to complete your benefits enrollments. 

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