Financial Services Departmental Responsibilities

Accurately recording, managing and reporting the financial position and business activities of the Gainesville City School District; ensuring that transactions and financial reports adhere to system policies and procedures, generally accepted accounting principles, and rules established by the authoritative governing bodies;  preparing the School District’s annual operating budget; and providing financial assistance and expertise to other departments within the school district.

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Gainesville City School System FY2017 Tentative General Fund Budget Video

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Contact our department when you need information or assistance with:

 

• Financial or budget reports
• Fixed assets and inventory
• Grant financial reporting
• Munis or QuickBooks accounting software
• Payroll related questions (lost checks, direct deposits, withholdings changes, etc.)
• Purchase orders, requisitions, invoices, receiving reports
• School activity accounting
• Tuition or day care financial requirements
• Tax related forms such as W-2, W-4, W-9, 1099, etc.
• Travel related forms
  
  

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Members of the Financial Services Department:

 

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Chief Financial Officer

Chris Griner, CPA

 

Katrina Green
Financial Review & Analysis Coordinator/Worker's Comp Coordinator

Faye Grigg

Accounts Payable Coordinator

Kathy Pethel
Senior Accountant

Felicitas Vasquez
Payroll Specialist

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Contact:

Telephone 770-536-5275

Fax 770-287-9273

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GCSS Accounting System:

 

The Gainesville City School District uses a multi-fund accounting system designed specifically for governmental entities to ensure the District’s financial reports are fully compliant with generally accepted accounting principles.  This accounting system is accessible by other departments and programs which allows them to monitor their revenues and expenditures against their budgets.

 

The Department ensures that all revenues received by the District, including ad valorem and other taxes through the City, Special Purpose Local Option Sales Taxes (SPLOST) through the State of Georgia, Quality Basic Education allotments and other grants from the Georgia Department of Education, are recorded correctly.  The Department bills and invoices grant agencies with which the District has grant agreements and provides for the invoicing and collection of tuition and daycare charges.

 

Financial Services is responsible for paying all the bills for the District and ensuring that purchase orders are properly originated, that goods and services requested are received by the District and documented in the accounting records, and that invoices for such goods and services are properly transmitted to the District prior to funds being paid to the vendors.  Additionally Financial Services ensures that expenditures are charged against the proper accounts and that sufficient funds were available in the budget prior to the obligation of funds.

 

The Department processes the District’s monthly payrolls ensuring that all employees are paid their salaries or wages correctly and on time, that deductions and withholdings are properly documented and are timely paid to the correct vendors, and that those salaries and wages are charged to the correct funds, functions, objects and programs in the District’s accounting records.

 

The Department oversees the accounting and reporting of the principal’s activity accounts maintained at the local schools.  This includes assisting the schools with the accounting for these funds, and the reporting of the activity of these funds in the financial reports of the School District.

 

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GCSS Budget Documents:

 

Final Budget for All Funds, July 1, 2016 to June 30, 2018

 

Final Budget for All Funds, July 1, 2015 to June 30, 2017

 

Final Budget for All Funds, July 1, 2014 - June 30, 2015

 

Final Budget For All Funds, July 1, 2013 - June 30, 2014

 

Final Budget For All Funds, July 1, 2012 - June 30, 2013

 

Final Budget For All Funds, July 1, 2011 - June 30, 2012

 

Related Documents/Links:

 

ASP SSL Gateway

 

Changing you password in MUNIS v8.3

 

FY 2017 Payroll/HR Calendar

 

Georgia Department of Audits and Accounts

• Annual audit reports for each school district in GA
• Annual salaries and travel paid for all personnel in each GA school district

 

Georgia Department of Education

• State of Georgia salary schedule
• System payment advices (monthly payment advices – system specific)
• QBE allotment sheets (statewide and system specific)
• QBE weights for funding formula
• Various QBE reports (see Data & Reports – Financial Reports)

 

Georgia Department of Revenue

• Various Georgia laws/regulations and taxpayer forms

 

Internal Revenue Service (IRS)

• Various Federal laws/regulations and taxpayer forms

 

Public School Retirement System (PSRS)

• Mandated public school retirement system for eligible personnel (i.e., school bus drivers, cafeteria personnel, custodians, other transportation and maintenance personnel)

 

Reset your MUNIS password

 

Teacher Retirement System (TRS)

• Mandated public school retirement system for eligible personnel (i.e., teachers, administrators, paraprofessionals, secretaries, etc.)

 

Tyler TCM